What You Can Expect
At West 40 Social, we can’t wait to hear your wedding vision and help make it a reality. Our planning process is designed to be simple, stress-free, and personalized for you. From the moment you reach out to tour our London, Ohio wedding venue to the day you say ‘I do,’ our team is here to guide you with care and support every step of the way.
Step One:
You found our space and you loved it. Now, it’s time to take the first steps and book a consultation!
Why is that important?
Start with a personalized consultation – Share your vision and vibe for your dream wedding at our wedding venue in London, Ohio.
Customize your wedding details – Explore unique ways to make your celebration truly one-of-a-kind.
Wedding planning tips & tricks – Receive expert advice to simplify planning your big day.
See if our venue is the perfect fit – Ensure West 40 Social matches your style and needs as a top wedding venue in London, Ohio.
Next steps – Schedule an in-person tour or reserve your wedding date to begin your journey with us.
Step 2:
Once you’re ready to move forward, securing your wedding date at West 40 Social is simple:
Submit a $1000 non-refundable deposit, which applies toward any of our wedding collections.
Sign your contract, which outlines a clear payment schedule with installments; all remaining payments are due 30 days before your wedding.
After your date is secured, we’ll send you a comprehensive Welcome Packet filled with planning tools, resources, and information to help you get started on creating your perfect day.
Step 3:
At West 40 Social, we don’t just take your deposit and disappear—we’re here to support you every step of the way. We promise to maintain consistent communication throughout your engagement, ensuring every detail is handled directly with you to avoid miscommunication.
Here’s what you can expect during your planning journey:
Initial Planning Call: Within two weeks of booking, we’ll answer your questions and start shaping your event vision.
Mid-Point Check-In: A virtual meeting halfway through your planning timeline to review progress, address concerns, and keep everything on track.
45–30 Day Check-In: Meet with your planner or month-of coordinator to finalize the timeline, confirm vendor details, and ensure every detail aligns with your vision.
Final Call (14–7 Days Out): A quick check-in to answer last-minute questions and confirm all final details.
During the last month, we increase communication to make sure you feel fully supported. From vendor confirmations to timeline creation, we manage the details so you can focus on enjoying this exciting time leading up to your big day.
Step 4: Your Wedding Day!
On your wedding day, the West 40 Social team is dedicated to making sure everything runs smoothly. With our focus on a stress-free experience, you can relax and enjoy every moment, knowing every detail has been thoughtfully planned and handled.
Stress free wedding day= Unforgettable Memories
Are you ready to start your journey with West 40 Social?
Fill in form below and we will be in touch shortly!
FAQs
Availability & Booking
What dates are available for my wedding?
Because our dates book so quickly, please reach out for the most accurate dates available.
How far in advance should I book the venue?
Most venues book popular dates anywhere from 18 months up to 24 months. Once you get date locked in, you can really just relax and enjoy the engagement! Our venue will guide you through all the steps!
Is there a minimum or maximum guest count?
There is no minimum but the maximum is 100 guests in our event space.
Costs & Payments
What is the rental fee, and what does it include?
We have several packages available and can customize one to fit what you are looking for. Getting date locked in is the first steps, then we can sit down and talk more about what is important to you— design the perfect package.
Are there additional fees (cleaning, setup, security, parking)?
No! We include all the set up and tear down of the tables and chairs inside our packages.
What is the deposit amount, and is it refundable?
Our deposit is $1000. It is non-refundable but it is applied to the balance due. We reserve the date for you and keep others from booking along with begin planning so that’s why the initial deposit are non-refundable.
What is your payment schedule?
The initial deposit is due with signed contract when you are ready to lock in the date. The other payments are scheduled on a monthly basis based on date booked.
Venue Spaces & Capacity
How many guests can your venue accomodate?
We can currently hold 100 guests for ceremony and reception.
Do you have both indoor and outdoor spaces?
Yes, we do! Weather permitting we can be outside on the lawn.
Are there separate areas for ceremony, cocktail hour and reception?
We use the same location, however our team is trained on just how to get everything setup and torn down so the guests are not inconvenienced.
Services & Amenities
Do you provide tables, chairs, linens and decor?
We do provide tables and chairs along with linens for your tables. Decor is up to you but we will assist in set up and tear down of those items too!
Are catering and alcohol allowed?
We do have an in-house chef. We will set up a time to do a tasting and try out different menu items so you can build the perfect menu for you and guests. We do have our own liquor permit so we can’t allow outside alcohol. We do have trained & skilled bartenders to help serve your guests the coldest and most delicious cocktails. We have several packages to help with options if you would like to provide alcohol for your guests or would like to just make it available as a cash bar.
Is there a preferred vendor list, or can we bring our own?
We have a vendor list we can share with you! These are ones we have worked with multiple times and know they will take care of you at the highest level.
Do you provide on-site coordination or day-of support?
Yes, we have day of support and on-site coordination available along with assistance in wedding planning after booking your date.
Experience & Atmosphere
Can we schedule a tour of the venue before booking?
Yes, we absolutely want you to see the space before booking! Upon touring, if you love it (which we know you will!) you are welcome to sign and lock in your date on the tour!
Do you have photos or testimonials from previous weddings?
COMING SOON!